NOTICE OF ANNUAL GENERAL MEETING IN DONE.AI GROUP AB
Idag, 08:00
The shareholders of Done.ai Group AB, reg. no. 559120-8870 (the "Company"), are hereby invited to the annual general meeting on Tuesday 12 May 2026 at 14:00 CEST at BAHR Advokatbyrå on Birger Jarlsgatan 16, 114 34 Stockholm.
Right to attend and notification
Participation by presence at the meeting venue
Shareholders who wish to attend the annual general meeting by presence at the meeting venue, in person or through a proxy, must:
i. on the record date, which is on Monday 4 May 2026, be registered in the share register maintained by Euroclear Sweden AB; and
ii. notify the Company of their participation and any assistants (no more than two) in the annual general meeting no later than on Wednesday 6 May 2026. The notification shall be in writing to BAHR Advokatbyrå, Attn: Victor Marklund, Birger Jarlsgatan 16, 114 34 Stockholm or by e-mail to vimar@bahr.com. The notification should state the name, personal/corporate identity number, shareholding, address and telephone number and, when applicable, information about representatives, counsels and assistants. When applicable, complete authorization documents, such as registration certificates and powers of attorney for representatives and assistants, should be appended to the notification.
Participation through advance voting
Shareholders who wish to attend the annual general meeting by advance voting (so-called postal voting), in person or through a proxy, must:
i. on the record date, which is on Monday 4 May 2026, be registered in the share register maintained by Euroclear Sweden AB; and
ii. notify the Company of their participation by casting their advance vote in accordance with the instructions below so that the advance vote is received by the Company no later than on Wednesday 6 May 2026.
A special form shall be used for advance voting. The form is available on the Company's website, www.done.ai/investor-relations. A shareholder who is exercising its voting right through advance voting does not need to notify the Company of its attendance to the general meeting. The advance voting form is considered as the notification of attendance to the general meeting.
The completed and signed form shall be sent to BAHR Advokatbyrå, Attn: Victor Marklund, Birger Jarlsgatan 16, 114 34 Stockholm or by e-mail to vimar@bahr.com. If the shareholder is a legal entity, a certificate of incorporation or a corresponding document shall be enclosed to the form. The same applies for shareholders voting in advance by proxy. The shareholder may not provide special instructions or conditions in the voting form. If so, the vote is invalid.
Further instructions and conditions are included in the form for advance voting.
Please note that anyone who wants to attend the meeting, physically or by proxy, must report this in accordance with the instructions under the heading "Participation by presence at the meeting venue" above. This means that a registration only by advance vote is not sufficient for those who want to physically attend the annual general meeting.
Nominee shares
Shareholders, whose shares are registered in the name of a bank or other nominee, must temporarily register their shares in their own name with Euroclear Sweden AB in order to be entitled to participate in the general meeting. Such registration, which normally is processed in a few days, must be completed no later than on Monday 4 May 2026 and should therefore be requested from the nominee well before this date. Voting registration requested by a shareholder in such time that the registration has been made by the relevant nominee no later than on Wednesday 6 May 2026 will be considered in preparations of the share register.
Proxy etc.
Shareholders represented by proxy shall issue dated and signed power of attorney for the proxy. If the proxy is issued by a legal entity, attested copies of the certificate of registration or equivalent authorization documents, evidencing the authority to issue the proxy, shall be enclosed. The proxy must not be more than one year old, however, the proxy may be older if it is stated that it is valid for a longer term, maximum five years. A copy of the proxy in original and, where applicable, the registration certificate, should in order to facilitate the entrance to the general meeting, be submitted to the Company by mail at the address set forth above and at the Company's disposal no later than on Wednesday 6 May 2026. The proxy in original and, when applicable, the certificate of registration must be presented at the general meeting. Certificates of proxies are also accepted.
A proxy form will be available on the Company's website, www.done.ai/investor-relations, and will also be sent to shareholders who so request and inform the Company of their postal address.
Participation via video conference
Shareholders may attend the general meeting, in person or by proxy, remotely via video conference. Those who wish to attend remotely and wish to utilize their voting rights cannot do so via video conference and must instead participate at the meeting venue via proxy or vote in advance to utilize their voting rights. Further instructions regarding electronic participation will be sent no later than on Monday 11 May 2026 to the shareholders who have registered their participation no later than on Wednesday 6 May 2026 to BAHR Advokatbyrå, Attn: Victor Marklund, Birger Jarlsgatan 16, 114 34 Stockholm or by e-mail to vimar@bahr.com.
For those participating online via video conference, the following rules apply (which the participant accepts by choosing to participate online). There will be no opportunity to vote, speak, present proposals or objections or request voting. As it is not possible to verify if any external persons are attending the meeting online, the opportunity to participate online requires that the meeting resolves that also persons who are not shareholders shall have the right to attend the meeting.
Draft agenda
- Opening of the meeting and election of chair of the meeting
- Preparation and approval of the voting list
- Approval of the agenda
- Election of one or two persons to certify the minutes
- Examination of whether the general meeting has been properly convened
- Presentation of the annual report and the auditors' report and the group annual report and the group auditor's report
- Resolutions regarding:
- adoption of income statement and balance sheet and the group income statement and the group balance sheet;
- the profit or loss of the Company in accordance with the adopted balance sheet; and
- discharge from liability of the board of directors and the managing director.
- Determination of the number of directors and auditors and any deputies
- Determination of fees to the board of directors and to the auditors
- Election of the board of directors and auditors and any deputies
- Election of members of the nomination committee
- Resolution regarding authorization for the board of directors to issue shares, convertibles and/or warrants
- Closing of the meeting
Proposed resolutions
Item 1: Opening of the meeting and election of chair of the meeting
The nomination committee proposes that Emil Hedberg, attorney at law, at BAHR Advokatbyrå is appointed as chair of the general meeting or, in his absence, the person appointed by him.
Item 7.b: Resolution regarding the profit or loss of the Company in accordance with the adopted balance sheet
The board of directors proposes that the annual result is carried forward.
Item 8-10: Determination of the number of directors and auditors and any deputies, determination of fees to the board of directors and to the auditors, and election of the board of directors and auditors and any deputies
The nomination committee proposes that the board shall consist of three directors without deputies. The nomination committee further proposes that the number of auditors shall be one registered accounting firm without deputies.
The nomination committee proposes that the remuneration is to be SEK 140,000 in total (SEK 140,000 previous year), and shall be paid with SEK 70,000 (SEK 70,000 previous year) for each of non-employed director and SEK 0 (SEK 0 previous year) to the chair of the board of directors provided that the chair is not an employee.
The nomination committee proposes that the auditor shall be entitled to a fee in accordance with approved invoice.
The nomination committee proposes the re-election of directors Ståle Risa, Karin Lindberg and Linda Sannesmoen. It is further proposed to re-elect Ståle Risa as chair of the board.
The nomination committee further proposes the re-election of the registered audit firm RSM Stockholm AB as the Company's auditor for a period up until the end of the next annual general meeting. RSM Stockholm AB has announced that the authorized auditor Anneli Richardsson remains as main responsible auditor.
Further information regarding the directors proposed for re-election is available on the Company's website, www.done.ai/investor-relations, and will also be included in the annual report for 2025.
Item 11: Election of members of the nomination committee
The nomination committee proposes, in accordance with the principles for the nomination committee, re-election of members Stian Rustad, Hans Arne Flåto and Snorre Realfsen.
Item 12: Resolution regarding authorization for the board of directors to issue shares, convertibles and/or warrants
The board of directors of the Company proposes that the annual general meeting resolves to authorize the board of directors during the period up until the next annual general meeting to, on one or more occasions, resolve to issue shares, convertibles and/or warrants, with the right to convert and subscribe for shares, respectively, to be paid in cash, in kind and/or by way of set-off.
The purpose for the board to resolve on issuances with deviation from the shareholders preferential rights in accordance with the above is primarily for the purpose to raise new capital to increase flexibility of the Company and possibility to advance the development of the Company's business or in connection with acquisitions and to diversify the shareholder base.
The board of directors or a person appointed by the board of directors shall be authorized to make such minor adjustments in the above resolution that may be required in connection with the registration with the Swedish Companies Registration Office.
Majority requirements
Resolution in accordance with item 12 is valid only where supported by shareholders holding not less than two-thirds of both the shares voted and of the shares represented at the general meeting.
Number of shares and votes
The total number of shares and votes in the Company on the date of this notice are 85,065,180. The Company holds no own shares.
Other
Copies of accounts, auditor statement and proxy form are available at least three weeks in advance of the annual general meeting. The complete proposals and other documents that shall be available in accordance with the Swedish Companies Act are available at least two weeks in advance of the meeting. The nomination committee's complete proposal regarding election of directors and auditor including the statement on the nomination committee's proposal regarding the board of directors are available as from today. All documents are available at the Company at Birger Jarlsgatan 2, 114 34 Stockholm and on the Company's website, www.done.ai/investor-relations, in accordance with the above and will be sent to shareholders who request it and provide their e-mail or postal address.
The shareholders hereby notified regarding the right to, at the annual general meeting, request information from the board of directors and managing director according to Ch. 7 § 32 of the Swedish Companies Act.
Processing of personal data
For information on how personal data is processed in relation the meeting, see the Privacy notice available on Euroclear Sweden AB's website:
https://www.euroclear.com/dam/ESw/Legal/Privacy-notice-bolagsstammor-engelska.pdf.
* * * * *
Stockholm in April 2026
Done.ai Group AB
The board of directors
For further information please contact:
Done.ai Investor Relations
Email: ir@done.ai
Tel: +46 10 490 07 00
Certified Adviser
The Certified Adviser to Done.ai Group AB on Nasdaq First North Growth Market is Partner Fondkommission.
Address: Smålandsgatan 10, 111 46 Stockholm
Telephone: +46 (0)8-598 422 30
Website: partnerfk.com
About Done.ai
Done.ai has entered a new chapter marking its transformation from a traditional ERP vendor into a one-stop shop for modern businesses, offering an integrated suite of AI-powered tools that span the full operational workflow. With a modular, API-first architecture, businesses can manage their entire value chain, from first customer touchpoint to back-end accounting, fully integrated in one automated, end-to-end platform.
Through the integration of embedded financial services such as automated treasury management, payment solutions, spend management, and open banking, Done.ai aims to redefine how businesses manage liquidity and financial operations. These services will initially be launched through an exclusive three-year distribution agreement to 24SevenOffice’s extensive customer base, ensuring rapid rollout and adoption.
Combining deep technological expertise, strategic partnerships, and AI-driven automation, Done.ai delivers real-time financial control, operational efficiency, and unmatched scalability, positioning the company as a leading AI-native fintech platform for the business sector.
Done.ai is headquartered in Sweden and listed on Nasdaq First North Growth Market under the ticker DONE.
Attachments
NOTICE OF ANNUAL GENERAL MEETING IN DONE.AI GROUP AB
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NOTICE OF ANNUAL GENERAL MEETING IN DONE.AI GROUP AB
Idag, 08:00
The shareholders of Done.ai Group AB, reg. no. 559120-8870 (the "Company"), are hereby invited to the annual general meeting on Tuesday 12 May 2026 at 14:00 CEST at BAHR Advokatbyrå on Birger Jarlsgatan 16, 114 34 Stockholm.
Right to attend and notification
Participation by presence at the meeting venue
Shareholders who wish to attend the annual general meeting by presence at the meeting venue, in person or through a proxy, must:
i. on the record date, which is on Monday 4 May 2026, be registered in the share register maintained by Euroclear Sweden AB; and
ii. notify the Company of their participation and any assistants (no more than two) in the annual general meeting no later than on Wednesday 6 May 2026. The notification shall be in writing to BAHR Advokatbyrå, Attn: Victor Marklund, Birger Jarlsgatan 16, 114 34 Stockholm or by e-mail to vimar@bahr.com. The notification should state the name, personal/corporate identity number, shareholding, address and telephone number and, when applicable, information about representatives, counsels and assistants. When applicable, complete authorization documents, such as registration certificates and powers of attorney for representatives and assistants, should be appended to the notification.
Participation through advance voting
Shareholders who wish to attend the annual general meeting by advance voting (so-called postal voting), in person or through a proxy, must:
i. on the record date, which is on Monday 4 May 2026, be registered in the share register maintained by Euroclear Sweden AB; and
ii. notify the Company of their participation by casting their advance vote in accordance with the instructions below so that the advance vote is received by the Company no later than on Wednesday 6 May 2026.
A special form shall be used for advance voting. The form is available on the Company's website, www.done.ai/investor-relations. A shareholder who is exercising its voting right through advance voting does not need to notify the Company of its attendance to the general meeting. The advance voting form is considered as the notification of attendance to the general meeting.
The completed and signed form shall be sent to BAHR Advokatbyrå, Attn: Victor Marklund, Birger Jarlsgatan 16, 114 34 Stockholm or by e-mail to vimar@bahr.com. If the shareholder is a legal entity, a certificate of incorporation or a corresponding document shall be enclosed to the form. The same applies for shareholders voting in advance by proxy. The shareholder may not provide special instructions or conditions in the voting form. If so, the vote is invalid.
Further instructions and conditions are included in the form for advance voting.
Please note that anyone who wants to attend the meeting, physically or by proxy, must report this in accordance with the instructions under the heading "Participation by presence at the meeting venue" above. This means that a registration only by advance vote is not sufficient for those who want to physically attend the annual general meeting.
Nominee shares
Shareholders, whose shares are registered in the name of a bank or other nominee, must temporarily register their shares in their own name with Euroclear Sweden AB in order to be entitled to participate in the general meeting. Such registration, which normally is processed in a few days, must be completed no later than on Monday 4 May 2026 and should therefore be requested from the nominee well before this date. Voting registration requested by a shareholder in such time that the registration has been made by the relevant nominee no later than on Wednesday 6 May 2026 will be considered in preparations of the share register.
Proxy etc.
Shareholders represented by proxy shall issue dated and signed power of attorney for the proxy. If the proxy is issued by a legal entity, attested copies of the certificate of registration or equivalent authorization documents, evidencing the authority to issue the proxy, shall be enclosed. The proxy must not be more than one year old, however, the proxy may be older if it is stated that it is valid for a longer term, maximum five years. A copy of the proxy in original and, where applicable, the registration certificate, should in order to facilitate the entrance to the general meeting, be submitted to the Company by mail at the address set forth above and at the Company's disposal no later than on Wednesday 6 May 2026. The proxy in original and, when applicable, the certificate of registration must be presented at the general meeting. Certificates of proxies are also accepted.
A proxy form will be available on the Company's website, www.done.ai/investor-relations, and will also be sent to shareholders who so request and inform the Company of their postal address.
Participation via video conference
Shareholders may attend the general meeting, in person or by proxy, remotely via video conference. Those who wish to attend remotely and wish to utilize their voting rights cannot do so via video conference and must instead participate at the meeting venue via proxy or vote in advance to utilize their voting rights. Further instructions regarding electronic participation will be sent no later than on Monday 11 May 2026 to the shareholders who have registered their participation no later than on Wednesday 6 May 2026 to BAHR Advokatbyrå, Attn: Victor Marklund, Birger Jarlsgatan 16, 114 34 Stockholm or by e-mail to vimar@bahr.com.
For those participating online via video conference, the following rules apply (which the participant accepts by choosing to participate online). There will be no opportunity to vote, speak, present proposals or objections or request voting. As it is not possible to verify if any external persons are attending the meeting online, the opportunity to participate online requires that the meeting resolves that also persons who are not shareholders shall have the right to attend the meeting.
Draft agenda
- Opening of the meeting and election of chair of the meeting
- Preparation and approval of the voting list
- Approval of the agenda
- Election of one or two persons to certify the minutes
- Examination of whether the general meeting has been properly convened
- Presentation of the annual report and the auditors' report and the group annual report and the group auditor's report
- Resolutions regarding:
- adoption of income statement and balance sheet and the group income statement and the group balance sheet;
- the profit or loss of the Company in accordance with the adopted balance sheet; and
- discharge from liability of the board of directors and the managing director.
- Determination of the number of directors and auditors and any deputies
- Determination of fees to the board of directors and to the auditors
- Election of the board of directors and auditors and any deputies
- Election of members of the nomination committee
- Resolution regarding authorization for the board of directors to issue shares, convertibles and/or warrants
- Closing of the meeting
Proposed resolutions
Item 1: Opening of the meeting and election of chair of the meeting
The nomination committee proposes that Emil Hedberg, attorney at law, at BAHR Advokatbyrå is appointed as chair of the general meeting or, in his absence, the person appointed by him.
Item 7.b: Resolution regarding the profit or loss of the Company in accordance with the adopted balance sheet
The board of directors proposes that the annual result is carried forward.
Item 8-10: Determination of the number of directors and auditors and any deputies, determination of fees to the board of directors and to the auditors, and election of the board of directors and auditors and any deputies
The nomination committee proposes that the board shall consist of three directors without deputies. The nomination committee further proposes that the number of auditors shall be one registered accounting firm without deputies.
The nomination committee proposes that the remuneration is to be SEK 140,000 in total (SEK 140,000 previous year), and shall be paid with SEK 70,000 (SEK 70,000 previous year) for each of non-employed director and SEK 0 (SEK 0 previous year) to the chair of the board of directors provided that the chair is not an employee.
The nomination committee proposes that the auditor shall be entitled to a fee in accordance with approved invoice.
The nomination committee proposes the re-election of directors Ståle Risa, Karin Lindberg and Linda Sannesmoen. It is further proposed to re-elect Ståle Risa as chair of the board.
The nomination committee further proposes the re-election of the registered audit firm RSM Stockholm AB as the Company's auditor for a period up until the end of the next annual general meeting. RSM Stockholm AB has announced that the authorized auditor Anneli Richardsson remains as main responsible auditor.
Further information regarding the directors proposed for re-election is available on the Company's website, www.done.ai/investor-relations, and will also be included in the annual report for 2025.
Item 11: Election of members of the nomination committee
The nomination committee proposes, in accordance with the principles for the nomination committee, re-election of members Stian Rustad, Hans Arne Flåto and Snorre Realfsen.
Item 12: Resolution regarding authorization for the board of directors to issue shares, convertibles and/or warrants
The board of directors of the Company proposes that the annual general meeting resolves to authorize the board of directors during the period up until the next annual general meeting to, on one or more occasions, resolve to issue shares, convertibles and/or warrants, with the right to convert and subscribe for shares, respectively, to be paid in cash, in kind and/or by way of set-off.
The purpose for the board to resolve on issuances with deviation from the shareholders preferential rights in accordance with the above is primarily for the purpose to raise new capital to increase flexibility of the Company and possibility to advance the development of the Company's business or in connection with acquisitions and to diversify the shareholder base.
The board of directors or a person appointed by the board of directors shall be authorized to make such minor adjustments in the above resolution that may be required in connection with the registration with the Swedish Companies Registration Office.
Majority requirements
Resolution in accordance with item 12 is valid only where supported by shareholders holding not less than two-thirds of both the shares voted and of the shares represented at the general meeting.
Number of shares and votes
The total number of shares and votes in the Company on the date of this notice are 85,065,180. The Company holds no own shares.
Other
Copies of accounts, auditor statement and proxy form are available at least three weeks in advance of the annual general meeting. The complete proposals and other documents that shall be available in accordance with the Swedish Companies Act are available at least two weeks in advance of the meeting. The nomination committee's complete proposal regarding election of directors and auditor including the statement on the nomination committee's proposal regarding the board of directors are available as from today. All documents are available at the Company at Birger Jarlsgatan 2, 114 34 Stockholm and on the Company's website, www.done.ai/investor-relations, in accordance with the above and will be sent to shareholders who request it and provide their e-mail or postal address.
The shareholders hereby notified regarding the right to, at the annual general meeting, request information from the board of directors and managing director according to Ch. 7 § 32 of the Swedish Companies Act.
Processing of personal data
For information on how personal data is processed in relation the meeting, see the Privacy notice available on Euroclear Sweden AB's website:
https://www.euroclear.com/dam/ESw/Legal/Privacy-notice-bolagsstammor-engelska.pdf.
* * * * *
Stockholm in April 2026
Done.ai Group AB
The board of directors
For further information please contact:
Done.ai Investor Relations
Email: ir@done.ai
Tel: +46 10 490 07 00
Certified Adviser
The Certified Adviser to Done.ai Group AB on Nasdaq First North Growth Market is Partner Fondkommission.
Address: Smålandsgatan 10, 111 46 Stockholm
Telephone: +46 (0)8-598 422 30
Website: partnerfk.com
About Done.ai
Done.ai has entered a new chapter marking its transformation from a traditional ERP vendor into a one-stop shop for modern businesses, offering an integrated suite of AI-powered tools that span the full operational workflow. With a modular, API-first architecture, businesses can manage their entire value chain, from first customer touchpoint to back-end accounting, fully integrated in one automated, end-to-end platform.
Through the integration of embedded financial services such as automated treasury management, payment solutions, spend management, and open banking, Done.ai aims to redefine how businesses manage liquidity and financial operations. These services will initially be launched through an exclusive three-year distribution agreement to 24SevenOffice’s extensive customer base, ensuring rapid rollout and adoption.
Combining deep technological expertise, strategic partnerships, and AI-driven automation, Done.ai delivers real-time financial control, operational efficiency, and unmatched scalability, positioning the company as a leading AI-native fintech platform for the business sector.
Done.ai is headquartered in Sweden and listed on Nasdaq First North Growth Market under the ticker DONE.
Attachments
NOTICE OF ANNUAL GENERAL MEETING IN DONE.AI GROUP AB
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